Chart of Accounts

In This Topic

Menu Code: COA
Accounting/Finance - General Ledger

The Chart of Accounts is a list of all natural accounts that are used to categorize transactions in the General Ledger.

The accounts are typically listed in the following order:

Order	Description
1000-1999	Assets
2000-2999	Liabilities and Equity
3000-3999	Revenues
4000-4999	Cost of Sales
5000-5999	Indirect/overhead
6000-6999	General and Administrative Expenses
7000-7999	Non-Operating Revenues and Expenses
8000-8999	Other expenses and gains
9000-9999	Federal and State income taxes

Tip: FOURA comes out of the box with a standard, flexible natural chart of accounts – you choose which accounts you need, de-activate accounts you don’t need, or easily add new accounts.

Account Tab

The Account tab includes all of the settings for each account.

Field	Editable	Description / Notes
Account	Yes	The account number, must be unique. Can only be changed if the account has not been used.
Active	Yes	Can this account be used for any new documents/transactions? (Green Check = Yes)
Description	Yes	Account description
Account Type	Yes	The type of account. Controls the section where the account appears in Financial Reporting (Income Statement, Balance Sheet, etc.)
Bal Sheet Line	Yes	The Balance Sheet reporting line in Financial Reporting.
P&L Line	Yes	The Profit and Loss reporting line in Financial Reporting.
P&L Detail Line	Yes	A more detailed Profit and Loss sub-line in Financial Reporting.
Account Group	Yes	Used to limit which accounts can be used for workflows and in Financial Reporting. Zoom button opens Account Groups form for the selected group.
Currency	Yes	When set, requires that all posted entries to this account are in the specified currency. Zoom button open Currencies form for the select currency.
Consol Acct	Yes	Free text - can be used for alternative reporting rollups.
Efficiency Type	Yes	Indicates whether account is used for fixed or variable activity.
Acc Dep Acct	Yes	Default accumulated depreciation account assigned to new assets using this account. Should be assigned for accounts using Account Group "Asset".
Dep Exp Acct	Yes	Default depreciation expense account for assets using this account.
Dep Life (Mo)	Yes	Default depreciation life in months for assets using this account.
Usage/Notes	Yes	Free text notes
Created	No	Date, Time and Login of the user who created this account
Edited	No	Date, Time and Login of the user who most recently edited this account

Posting Requirements

The following settings control the posting requirements for the account:

Name	Description
Cost Center	Require cost center
Sub-Ledger Only	This account can only be used by automatically generated journals (Not allowed on General Journals)
Customer	Require customer code
Supplier	Require supplier code
Employee	Require employee code
Quantity	Require quantity

Valid for Modules

The following settings control which FOURA modules/workflows can use the account:

Name	Description
Purchasing	Account can be used on Purchase Orders
Acct Payable	Account can be used on AP Invoices
Acct Receivable	Account can be used on Sales Orders and AR Sales Invoices
Expense Reports	Account can be used on Expense Reports

Cost Centers Tab

The cost centers tab is a list of cost centers that can be used with the account. If the Cost Center posting requirement is checked, then you must enable at least one cost center.

Index	Visible	Field Name	Caption	Usage / Description
0	Yes	AcctCCID	ID	Account Cost Center IDentification Number (Systemic)
1	No	Acct	Acct	Account
2	No	AcctDes	Acct Desc	Account Description
3	No	AcctActive	Acct Act	Account Active Checkbox (Green Check = True)
4	Yes	CC	CC	Cost Center
5	Yes	CCDesc	CC Desc	Cost Center Description
6	Yes	CCActive	CC Act	Cost Center Active Checkbox (Green Check = True)

Security

The following default roles can use this form:

Role	Allowed Actions
rl_Accounting	View and Edit
rl_FinRead	View
rl_User	View

Form Types

Entry Form