Logins

In This Topic

Menu Code: UAC
System->Maintenance

Logins are used to control who can use FOURA and what permissions they have in the application. Permissions are granted by assigning a user to one or more Security Roles. Logins and passwords are specific to each database, so if you have a training database you can setup different logins for that environment.

Tip: When adding a new login or resetting a password, you can assign a simple password if you leave the Must Change setting checked, which requires that the user change their password the next time they login. If you uncheck Must Change, then you must assign a password that meets the required minimum password strength. This strength can be changed from the Global Variables form by setting the PasswordStrength to a value between 1 (weakest) and 100 (strongest).

Adding Logins

Each user must have a login and password before they can use FOURA. The local FOURA administrator is responsible for adding logins for their company. To add a new login click the Add button (+) in the toolbar. When the Add Login form appears fill in the required fields and click Add.

You can optionally assign security roles directly on the Add Login form by checking the box next to the roles you want to assign. If you do not assign any roles then the new user will only be able to login and view public forms.

Deleting Logins

When a user leaves the company you should de-activate their account by un-checking the Can Login checkbox. This preserves their login information for use in any audit queries. Logins can be permanently deleted if they have not been used in 120 days (4 months).

Note: Only administrators can delete administrative accounts. Administrators can also delete a login at any time.

Assigning Security Roles

You can change the security roles for a non-admin user at any time by selecting the row for the user and then clicking Security Roles. When the Roles dialog appears check the box next to any roles that you want to assign. To remove a role uncheck the box. When you are done click Assign.

Note: You cannot set roles for Administrator accounts. Administrators are automatically a member of all roles.

Who is Logged In

To see who is currently logged in to FOURA filter the Connected column to True. The Last LogOn column will show the date and time when each user last logged on.

Tip: If a user closed FOURA abnormally then they may still show as being logged in. For example, if your laptop runs out of battery or if Windows reboots your computer unexpectedly. In these cases you can manually clear the Connected flag by un-checking it.

Reset Password

If you need to reset someone's password select the row for their login and click Set Password. When the dialog appears fill in the required fields and click Apply. Leave the Must Change box checked to require the user to change their password the next time they login.

Note: Only administrators can change the password for administrative accounts.

Devices

FOURA can authenticate individual devices for each user. When this feature is enabled, the first time a user attempts to login from a new device a authorization request is created for that device. A security administrator must approve the device before the user can login from there. The Devices button will popup a list of all known devices for the currently selected user. Security role members can approve or deny device devices from this popup.

Note: To enable device authentication set the EnableDeviceAuth Global Variable to 1. This setting can only be changed by Security Role members.

Columns

Index	Visible	Field Name	Caption	Usage / Description
0	Yes	LogOnName	LogOn	Log On Name (FOURA User ID)
1	Yes	UserName	Name	FOURA User ID
2	Yes	Email	Email	User Email Address
3	Yes	IsConnected	Connected	Connected Checkbox is Systemic (Green Check = True)
4	Yes	IsActive	CanLogin	Active Checkbox (Green Check = True)
5	Yes	NewDevice	NewDevice	Are there any new devices pending authorization (Green Check = Yes)
6	Yes	LastLogOn	Last LogOn	Last Time the User Logged In
7	Yes	LastLogOff	Last LogOff	Last Time the User Logged Out
8	Yes	LastClientVer	Last Version	Client (application) version used at the time of last login
9	Yes	IsAdmin	Admin	Administrator indicator, Green Check means user is a system administrator

Security

The following default roles can use this form:

Role	Allowed Actions
rl_Setup	View
rl_Security	View, Edit, Roles, Set Password

Getting Started

Changing Your Password

Security Roles

Form Types

Support Form